Constitution

  • locksley archery is a non-profit sports ASC charitable operation. It is a Company Limited by Guarantee.
  • When Locksley sets up a club for a school it shall be required to set up a UK company limited by guarantee (CLG) entity for that school …in other words we register a separate CLG for each school club.
  • Each Club adopts the Constitution set out below which enables each club to be registered as a charity or CASCs (Company Amateur Sports Club).
  • We are able to obtain benefits of Gift Aid.

We have

  • Exemption from Corporation Tax on UK trading profits as the turnover from that trade is less than £50,000 per year (increased from £30,000 per year from 1st April 2015).
  • Exemption from Corporation Tax on UK property income if the total income from property is less than £30,000 per year (increased from £20,000 per year from 1st April 2015).
  • Full exemption from Corporation Tax on interest received and on chargeable gains

 CONSTITUTION

  1. Name
    1. The Club will be called “LOCKSLEY ARCHERS AT [SCHOOL NAME]” (also known hereafter as “LOCKSLEY ARCHERY CLUB”).
    2. The Club will be affiliated to ARCHERYGB.
  1. Aims and objectives
    1. The aims and objectives of the Club will be:
      1. to offer coaching and participation opportunities in Archery;
      2. to promote the Club within the local community, local schools and the sport of Archery;
      3. to manage the Locksley Archery Facility(ies) as adopted by the Club from time to time;
      4. to ensure a duty of care to all members of the Club
      5. to provide all its services in a way that is fair to all members under the Constitution
      6. To ensure that all present and future members receive fair and equal treatment, pursuant to the Constitution.
      7. Each Club must use all of its income and gains to promote participation and provide facilities for archery sport.
    2. The Club will seek affilication with a local external Archery Club.
    3. The Club will seek Charitable Status alternatively Community Amateur Sports Club status (see www.cascinfo.co.uk) .
  1. Membership & Shooting Fees

3.1 Membership

  1. Membership should consist of officers and members of the Club.

      3.2 Acceptance of Rules by Membership

  1. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the Club adopted from time to time.

      3.3 Classes of Membership

  • The classes of members will be:
    1. Student Members, being Members of any school adopted by the Club;
    2. Family Members, being family Members of any Student Member;
    3. Former Student Members, being former Student Members;
    4. Teacher Members, being any current teacher of any school adopted by the Club;
    5. Life Members
    6. Associate Membership shall be open to any current member of the associated external Archery club;
    7. ArcheryGB Affiliation Membership shall be open to application by any current member of ArcheryGB;
    8. Founder Members shall be the Founder Members set out below and each shall be Life Members.

      3.4 Cessation of Student Membership

  1. Any Student Member
    1. ceasing to attend a relevant school by virtue of being expelled or required to leave the school for misconduct shall cease to be a member of the Club;
    2. ceasing to attend a relevant school by virtue of completing their education (whether by virtue of having taken O and/or A levels or otherwise) and not falling within 3.4.1, shall be deemed eligible to apply to be a Former Student Member;

3.5 Family Membership

  1. Any Family Member who has joined the Club at a time when a family member was a Student Member and which Student Member does not fall within clause 3.4.1, shall be eligible to apply to remain a Family Member notwithstanding that the Student Member has ceased to hold that status.

      3.6 Life Memberships

  1. The Club shall be entitled to award Life Memberships by unanimous resolution of  Club Officers.
  2. Fees
    4.1 Membership Fees

    1. Membership Fees shall be set annually by the Officers of the Club by majority vote;
    2. Except for Life and Founder Memberships, Membership Fees shall not be higher for Student Members than any other Member.
    3. Membership fees will be set annually and agreed by the Executive/ Club Executive Committee or determined at the Annual General Meeting.
    4. Fees will be paid annually, monthly or weekly as set out by the Executive/ Club Executive Committee;
    5. Membership Fees shall not apply to Founder, Life or Teacher Memberships.
  • 4.2 Shooting Fees
    • Shooting Fees shall be the same for any class of Member.
  1. Officers of the Club
    1. The officers will be:
      • Chair
      • Vice Chair
      • Honorary Secretary
      • Treasurer
      • Head Coach (who must hold Level 1 Archery qualification)
      • Records Officer
      • Publicity Officer
      • Equipment Officer
      • Such other relevant positions as determined from time to tume by the Executive/ Club Executive Committee.
    2. Officers will be elected bi-annually by rotation at the Annual General Meeting.
    3. All officers will retire every 2 years but will be eligible for re-appointment.
  1. Committee
    1. The Club will be managed through the Club Executive Committee consisting of the appointed officers for the time being.
    2. Only these posts will have the right to vote at meetings of the Club Executive Committee.
    3. The Club Executive Committee will be convened by the Senior Officer or the Secretary of the Association/Club and held no less than 4 meetings per year.
    4. Subject to notice being given to the Club officers, the quorum required for business to be agreed at Club Executive Committee meetings will 25% of appointed officers.
    5. The Club Executive Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
    6. The Club Executive Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Club Executive Committee as necessary to fulfil its business.
    7. The Club Executive Committee will be responsible for disciplinary hearings of members who infringe the Association/Club rules/regulations/constitution. The Club Executive Committee will be responsible for taking any action of suspension or discipline following such hearings.
  2. Finance
    1. All Club monies will be banked in an account held in the name of the Club.
    2. The Club Treasurer will be responsible for the finances of the Club.
    3. The financial year of the Club will end on 31st
    4. An statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
    5. An audited statement of annual accounts will be required only if required by an officer in writing by 30th June of the relevant year..
    6. Save where only one officer is appointed, any cheques drawn against Club funds should hold the signatures of two officers (one of which shall be the Treasurer if appointed).
  1. Annual General Meetings
    1. Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
    2. The AGM will be held in the week ending 30th September each year.
    3. The AGM will receive a report from officers of the Club Executive Committee and a statement of the audited accounts.
    4. Nominations for officers of the Club Executive Committee will be sent to the Secretary prior to the AGM.
    5. Elections of officers are to take place at the AGM.
    6. All members have the right to vote at the AGM.
    7. The quorum for AGMs will be 10% of the Membership. If no quorum arises, then the existing officers shall be reappointed.
    8. The Club Executive Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM.
    9. The Club Executive Committee has the right to fill vacancies until the next AGM.
    10. The Procedures for EGMs will be the same as for the AGM.
  1. Discipline and appeals
    1. All disciplinary, child protection and poor practice concerns should follow the Archery GB Case Club Executive Referral Panel guidelines which are available under Governance from the Archery GB website.
    2. All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the Archery GB Policy for Safeguarding Children, Young People and Vulnerable Adults.
    3. The Club Child Protection Officer, of if not appointed the Senior Coach, is the lead contact for all Club members in the event of any child protection concerns.
    4. All complaints regarding the behaviour of members should be submitted in writing to the Club Secretary and Senior Coach.
    5. The Club Executive Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership from the club only.
    6. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
    7. There will be the right of appeal to the Club Secretary following disciplinary action being announced. In the event of an appeal against the decision of the Committee, the Chairman of the County Committee shall be requested to appoint an Appeal Panel of three independent individuals. No member of the Club Committee may sit on this panel.

     10. Dissolution

  1. A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
  2. In the event of dissolution, any assets of the Association/Club that remain will become the property of any other Locksley Archery School Club at the discretion of Locksley Archery and if no longer operational shall become the property of the associated external Archery Club, alternatively if no associated external Archery Club exists, Elswood Bowmen Club or if that club does not exist any other nominated Club with similar objectives to the Club nominated by the Senior Officer.

11. Distributions & related Matters

  1. The club shall be non-profit making in that it shall not distribute any profits or surpluses it makes, other than to another non-profit- making club, or to its members on its winding up or dissolution;
  2. The Club shall use all profits or surpluses from its playing activities to maintain or improve the related facilities or for the purposes of a non-profit- making body; and
  3. The Club shall not be subject to commercial influence.

12. Amendments to the constitution

  1. The constitution will only be changed through agreement by majority vote at an AGM or EGM.

 

  • Declaration

Locksley Archery Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

SIGNED:                                                           DATE:

Name:

Club Chair

SIGNED:                                                           DATE:

Name:

Secretary